ECM Best Practices Blog


Use ECM to Manage All Your Institution’s Content, Not Just Transcripts

Patty Johnson-Vazquez - Friday, June 23, 2017





By: Laura Stiller, marketing portfolio manager at Hyland  Read More >



5 Organization Tips Every Corporate Employee Needs to Know

Patty Johnson-Vazquez - Friday, June 02, 2017





By: Tiffany Dziak, a member of Hyland's corporate strategy and planning team  Read More >



5 Ways to Make 98% End User Acceptance a Reality

Patty Johnson-Vazquez - Friday, April 28, 2017





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The Key to Successful Digital Transformation: Your Employees

Patty Johnson-Vazquez - Thursday, April 20, 2017





By: Glenn Gibson, director of product and solution marketing at Hyland
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Top 3 Workplace Concerns of Employees Using Unsanctioned Sharing Tools

Patty Johnson-Vazquez - Friday, March 31, 2017





Are your employees using file sharing tools that you don’t want them to use?

If so, you are not alone. In fact, 65 percent of organizations surveyed reported that they are aware that their employees are using unsanctioned file sharing tools, according to a new AIIM research report. And the fact that the other 35 percent said they are “not aware” of employees using unsanctioned tools is not necessarily reassuring, as this is not an indication that it’s not happening.

The issues revealed in this research report are all very real. In order of impact, these are the top concerns organizations have when comes to sharing content:  Read More >



Can Strong Information Governance Policies Lead to Increased Employee Satisfaction?

Patty Johnson-Vazquez - Wednesday, March 22, 2017





Recently, I came across an article titled Creating a Culture of Information Management Excellence by the author of the Getting Information Done blog Russ Stalters. The concept of putting a heavy focus on information governance by incorporating it into company culture is intriguing.   Read More >



ECM Enterprise: Top 3 Reasons Why ECM Would Boast Efficiency in Your HR Department

Patty Johnson-Vazquez - Friday, March 17, 2017





Every day, HR departments waste hours upon hours searching for, scanning, and refiling employee documents by hand. From managing new hire paperwork to maintaining employee files, it’s time to move beyond the constraints of paper in HR.

The best way to reduce the administrative burden of employee file management and audit preparation is by capturing and storing documents electronically in an enterprise content management (ECM) system. Managing employee files through ECM frees staff time to focus on the priorities that truly impact the employee experience, all while reducing the costs, time, resources, and risks associated with storing physical documents.

In fact, the right enterprise content management system will give you the ability to get rid of paper at the beginning of your processes by utilizing electronic forms. With the ability to control required fields, perform calculations and validate data as it’s entered, you ensure completeness at the point of entry. This speeds the hiring process, helping you identify and hire the best-fit candidates.

Still not convinced? Here are three more reasons why your HR department needs ECM:


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What is ‘The Cloud’? And Why Should I Care?

Patty Johnson-Vazquez - Thursday, March 09, 2017





Anyone who has watched the news, read a blog or happened across a computer in the past 12 months or so, should have their own way to define “the cloud.” Unfortunately, most of these definitions will be completely different from one other.  Read More >



Legacy System Audit: How to Make the Case for Change

Patty Johnson-Vazquez - Tuesday, March 07, 2017





Legacy systems are widely considered a barrier to organizational efficacy. Yet businesses large and small continue to use them. The reason is simple: Rolling out a new platform is risky due to high cost, change management and the time investment. However, as processes improve through technology and legacy systems become more obsolete, the negative implications of sticking with a business-as-usual platform compounds while stunting business growth.   Read More >



5 Tech Workplace Trends to Watch in 2017

Patty Johnson-Vazquez - Friday, March 03, 2017





It’s time to look forward to what technologies will be shaping the research and development for business and consumer software alike. Here are the top technologies your organization should be looking at in 2017:  Read More >